Executive Assistant

Executive Assistant to Managing Partners

Irvine, California | On-site | Full-time

Mira Vista Aviation and AAC Jet operates at the highest level of private aviation, supporting high-net-worth clients and complex global operations with precision, discretion, and consistency.

This role is designed for someone who can operate as a true extension of leadership. You will work directly with the Managing Partners, supporting both strategic priorities and the daily cadence of a business that runs continuously.

Key Responsibilities

• Own and manage complex executive calendars across multiple time zones
• Coordinate meetings, travel, and shifting priorities with accuracy and speed
• Manage communication on behalf of executives with professionalism and clarity
• Prepare reports, presentations, and briefing materials
• Track and manage expenses and administrative workflows
• Support cross-functional coordination when needed
• Handle confidential information with a high level of discretion
• Create structure and organization in a fast-paced environment

Who You Are

• Highly organized and detail-oriented
• Proactive and able to anticipate needs before they arise
• Comfortable operating in a high-accountability environment
• Polished communicator, both written and verbal
• Able to shift priorities quickly without losing focus
• Self-directed and takes ownership of responsibilities
• Trustworthy and discreet

Experience and Skills

• Experience supporting senior executives or founders in a fast-paced environment
• Strong communication and organizational skills
• Proficiency with scheduling tools and modern office systems
• Experience managing expenses, reports, and executive coordination
• Aviation or luxury service experience is a plus

About Mira Vista Aviation & AAC Jet

Redefining aircraft management and private aviation through operational discipline, modern systems, and elevated service standards. We operate 24/7 and are committed to safety, transparency, and delivering a seamless client experience.

Application Instructions

Please email your resume to ***email_hidden*** along with a brief summary of your experience. No phone inquiries.

Applications without relevant experience will not be considered.