Operations & Accounting Coordinator

Boyd Bone Dry Roofing is a family-owned commercial roofing and construction consulting company based in Mansfield, Texas. We take pride in doing things the right way...high standards, strong relationships, and a team that shows up and gets it done. We run a tight, high-accountability operation. We move fast, expect a lot, and support each other along the way.

Position Overview

We are seeking a highly organized, detail-oriented Operations & Accounting Coordinator to support the day-to-day operations of our business.

This is an in-office, part-time role (approximately 25–30 hours/week) that plays a critical part in keeping our accounting, job tracking, payroll, and administrative systems running smoothly.

This is not just an “admin” role—this position touches accounting, payroll, job coordination, compliance, and office operations.

What You’ll Do Daily Responsibilities

• Enter and manage credit card transactions in QuickBooks
• Answer phones and assist with incoming communications
• Record checks, ACH payments, and deposits
• Set up new jobs and work orders
• Maintain accurate job and financial records
• Support construction job processing and tracking
• Assist with check runs and general office support

Weekly Responsibilities

• Process payroll and maintain labor/time logs
• Review and approve timesheets
• Enter invoices and job costs into QuickBooks
• Track unbilled work and job costs
• Allocate expenses (fuel, tolls, etc.) to jobs
• Communicate with team on missing or incorrect time entries
• Prepare bills for payment and assist with check processing

Monthly & Ongoing Responsibilities

• Reconcile bank accounts and credit cards
• File sales tax reports (TX & LA)
• Track outstanding checks and payments
• Maintain vehicle records (registrations, toll tags, etc.)
• Support HR functions (new hires, benefits coordination)

Additional Responsibilities (As Needed)

• Assist with insurance, compliance, and annual reporting
• Maintain vendor records, warranties, and documentation
• Support contract preparation and job setup
• Coordinate permits and basic project documentation
• Help keep the office organized, efficient, and running smoothly

Who This Role Is For

• You like checking things off a list and keeping things organized
• You’re the person who notices when something doesn’t add up—and fixes it
• You don’t need constant direction—you take ownership and run with it
• You’re comfortable juggling multiple priorities without dropping the ball

Who This Role Is NOT For

• Someone looking for a slow-paced or highly repetitive admin role
• Someone who needs step-by-step direction for every task
• Someone uncomfortable with accountability in financial and operational work

What We’re Looking For

• Experience with QuickBooks (required)
• Strong organizational and time management skills
• High attention to detail and accuracy
• Ability to manage multiple tasks without constant oversight
• Comfortable working in a fast-paced construction environment
• Proficiency in Excel and general office software
• Construction or contracting experience is a plus

Work Schedule

• Approximately 25–30 hours per week
• In-office role in Mansfield, TX
• Flexible scheduling within standard business hours

Why This Role Matters

This is the operational backbone of our company. When this role is done well, everything runs smoother—from payroll to job tracking to financial clarity.

This is a high-trust position that directly impacts the financial and operational health of the company.

Compensation

• Competitive hourly rate based on experience
• Opportunity to grow with a well-established and respected company

This role has the potential to grow in responsibility and hours over time for the right person.

How to Apply

Please submit your resume along with a brief note about your experience with QuickBooks and administrative/accounting support. Email: ***email_hidden*** and CC: [email protected]

Bonus points: Include a quick note telling us how you stay organized when managing multiple priorities.