Administrative Assistant - Reception

Position: Administrative Assistant – Reception

Location: San Ramon

Salary Range: $60,000 – $80,000

Employment Type: Full-Time, In-Office (8:00 AM – 5:00 PM, 1-hour lunch)

Join the Team at Carlson, Barbee & Gibson, Inc. (CBG)

At CBG, our people are our greatest asset. As a well-established and trusted civil engineering firm with over 100 professionals, we are looking for a highly organized, professional, and customer-service-oriented Administrative Assistant – Reception to join our team. This is an excellent opportunity to work alongside engineering and corporate professionals in a collaborative, fast-paced, and supportive environment.

Position Overview

As the Administrative Assistant in our Reception area, you will serve as the first point of contact for clients, consultants, and visitors while supporting day-to-day office operations and administrative functions. The ideal candidate is personable, detail-oriented, highly organized, and able to manage multiple responsibilities efficiently in a professional office setting.

Strong communication skills, proficiency in Microsoft Office, and the ability to adapt quickly to new tasks are essential.

This is a fully in-office position offering the opportunity to grow within the company and collaborate directly with engineers, project managers, attorneys, accountants, clients, and other professionals.

Key Responsibilities

• Greet and assist visitors, clients, and vendors in a professional manner
• Answer and direct incoming phone calls and messages
• Maintain conference room schedules and assist with meeting coordination
• Order and maintain general office and kitchen supplies
• Prepare, email, mail, and distribute client documentation and correspondence
• Assist with document production, formatting, printing, scanning, and filing
• Create and edit documents using Microsoft Excel, Word, and other Office applications
• Perform data entry and maintain organized and accurate records
• Support office organization, cleanliness, and general office upkeep
• Coordinate incoming and outgoing mail, packages, and deliveries
• Assist with calendars, scheduling, and administrative support tasks
• Interface professionally with clients, consultants, attorneys, accountants, and vendors
• Design presentations and graphic materials (graphic design skills are a plus)
• Support general office duties and special projects as needed

Qualifications

• Previous front desk, receptionist, or administrative experience preferred
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite, especially Excel and Word
• Ability to multitask and prioritize in a fast-paced environment
• Professional demeanor and customer-service mindset

Why Join CBG?

• Collaborative and supportive work environment
• Opportunity for long-term growth and advancement
• Exposure to a wide variety of engineering and development projects
• Stable and respected company with decades of industry experience
• Competitive compensation and benefits package

Compensation & Benefits

• Competitive salary: $60,000 – $80,000
• 401(k) plan with employer matching
• Profit sharing plan
• Annual bonuses and performance-based salary adjustments
• Premium medical, dental, and vision insurance options (HMO or PPO)
• Long-term disability and life insurance
• Flexible Spending Account (FSA)
• Paid vacation, sick leave, and holidays
• Support for professional development and career growth

Ready to Apply?

Apply here or send your resume and cover letter to ***email_hidden***

Join a team where your talents are recognized, your growth is supported, and your contributions truly make a difference.