Executive Assistant

Are you an extremely well-organized person with professional office experience interested in working for a highly regarded mission-driven nonprofit that makes a meaningful difference in people’s lives at both the individual and systems levels? The Wisconsin Council of the Blind & Visually Impaired is seeking an executive assistant to provide high-level administrative and organizational support to the executive director, ensuring efficiency, effective communication and smooth operations across all executive functions. This is a 20-hour-per-week non-exempt position based in Madison, Wisconsin.

Position Summary

A complete position description is available on the WCBVI website at https://wcblind.org/2026/05/now-hiring-executive-assistant. Below is a summary of key responsibilities and qualifications:

This role requires an individual who is detail-oriented, flexible and compassionate. As a member of the Council’s administrative team, they will work regularly with both staff and board members, reporting directly to the executive director.

Responsibilities

• Manage calendars, schedule meetings and coordinate travel.
• Serve as primary contact with the board of directors for administrative matters such as setting up meetings, sharing agendas and managing logistics, including annual retreat.
• Arrange in-person meetings, including meals, with partner organizations.
• Prepare reports and presentations with accuracy and professionalism.
• Anticipate executive needs proactively.
• Organize and prioritize incoming requests.

Required skills

• Exemplary written and verbal communication skills.
• Ability to maintain confidentiality and manage sensitive information.
• Organization, attention to detail, and ability to manage several competing priorities.
• Advanced computer skills with calendars, spreadsheets, presentation decks, word processing and payroll systems.
• Dedication to inclusion and ability to work effectively with diverse populations.

Some additional highly valued skills

• Ability to remediate PDFs for screen reader accessibility.
• Knowledge of vision rehabilitation/blindness/low vision.
• Experience working with people who have disabilities.
• Spanish speaker/bilingual.

Education and Professional Experience Requirements

• At least three years of administrative assistant or office manager experience
• Certified Administrative Professional (CAP) or Certified Executive Assistant (CEA) preferred
• Minimum of associate’s degree in a related field

How to Apply

Please submit a resume along with a cover letter that highlights (1) the attributes you believe make you well suited for the role; and (2) your commitment to inclusivity and what it means to you. Email these documents in Word format to ***email_hidden*** priority consideration, apply by June 1. Anticipated start date is July 20.