Administrative Assistant Activities, Athletics, and Human Resources

Administrative Assistant for Activities, Athletics, and Human Resources

Job Summary

The role of Administrative Assistant for Activities, Athletics, and Human Resources provides comprehensive administrative support to the Director of Activities/Athletics and is responsible for coordinating key operational functions related to facility rentals, student and staff onboarding, and recognition programs. This role also serves as a liaison for managing student teaching and internship placements, ensuring a smooth and efficient process across departments.

Qualifications

• Administrative or HR support experience, preferably in an educational or public sector setting.
• Demonstrated ability to manage multiple priorities, projects and deadlines with a high degree of accuracy.
• Proficient in Microsoft Office Suite, Google platforms, and data entry systems.
• Strong communication, organizational, and customer service skills.
• Demonstrated typing, word processing, and general office skills
• Evidence of good judgement, trustworthiness, flexibility, and emotional maturity
• Leadership capabilities and self-direction

Responsibilities

• Provide day-to-day administrative assistance to the Director of Activities/Athletics, including scheduling, communications, and documentation support.
• Facilitate job requisitions, postings, and onboarding procedures for individuals supporting activities, athletics, and miscellaneous roles, including student teachers, non-paid interns, out-of-district coaches/sponsors, volunteers, and agency staff.
• Manage the District 211 facility rental process, including scheduling, application review, billing coordination, and communication with external and internal stakeholders.
• Coordinate and prepare materials for Board of Education recognitions of students and staff, including collecting nominations, preparing documentation, and communicating with school leaders and families.
• Oversee and coordinate the process for student teaching placements and non-paid internships, serving as the primary contact for universities, cooperating staff, and HR to ensure required documentation and clearances are completed.
• Oversee and assist in supporting the onboarding and processing of substitute teachers
• Other duties as assigned

Working Conditions

• Frequent interruptions and shifting priorities.
• Requires sitting for extended periods, with occasional lifting of materials (up to 30 lbs).
• High level of interaction with staff and community members

Application Procedure

Apply online https://adc.d211.org/jobs

Selection Procedure

Skills test may be administered as part of the candidate selection process.

Salary

Exempt 1 Salary Schedules

Benefits

Benefits for exempt office workers follow the same benefit package as Support Staff Contract Benefits

Candidates May Contact

Candidates may contact Assistant Superintendent for Administrative Services, Kurt Tenopir

at ***email_hidden***