Administrative Coordinator

About This Job

OUR MISSION

Our mission is to ensure the physical, operational, and financial integrity of the regional flood risk management system in southeastern Louisiana as a defense against floods and storm surge from hurricanes. We accomplish this mission by working with local, regional, state, and federal partners to plan, design, construct, operate, and maintain projects that reduce the probability and risk of flooding for residents and businesses within our jurisdiction.

About This Position

This position performs a variety of clerical duties in support of the Maintenance department for the Orleans, East Jefferson, and St. Bernard. The position reports to the Deputy Undersecretary – 1.

An Ideal Candidate Should Possess The Following Competencies

Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws. .

Acting with Ethics and Integrity: The ability to be consistent, honest, and a trustworthy steward of State resources.

Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.

Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.

Using Data: The ability to use relevant and valid data to inform a recommendation for action

Minimum Qualifications

Three years of experience in administrative services.

Experience Substitution

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties

Job Duties and Other Information

• Reviews timecards for accuracy, including entering leave time and verifying department codes, in the ADP payroll system for the Maintenance department. Tracks attendance, tardiness, leave usage, and balances.
• Reviews daily log sheets received from supervisors and foremen for all groups within the Maintenance Department and audits such for accuracy prior to submitting to the Regional Director for approval. Ensures that the following are accurately reflected for each employee: regular/overtime labor and equipment usage hours; cost account code; job code; location code; and project number.
• Takes action to resolve discrepancies by contacting/meeting with supervisors and foremen. This process, serves as one component of the checks and balances system for time and attendance recording in the Maintenance Department.
• Sorts and distributes incoming mail to the appropriate Maintenance Department staff.
• Coordinates invoice processing: Receives invoices from Finance and distributes them to the appropriate supervisors/foremen for coding, signature, and date.
• Submits completed invoices to the Regional Maintenance Director for final review and approval.
• Forwards fully approved invoices to the Finance Department for payment.

Position-Specific Details

Appointment Type: This appointment type can be filled as Probational, Promotional, Lateral Transfer, Detail to Special Duty or Job Appointment.

Career Progression: This position does not participate in a Career Progression Group.

Compensation: The salary offered will be determined based on qualifications and experience.

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

How To Apply

To apply for this vacancy, click on the “Apply” link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine their position in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.

• Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumes will not be accepted instead of completed education and experience sections. Applications may be rejected if incomplete.

Contact Information

For further information about this vacancy, contact:

Monique Cook

SE LA Flood Protection Authority-East

504-286-3153

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