Office Administrative/Billing Specialist

Sonosky, Chambers, Sachse, Miller, & LLP is a nationally recognized law firm with offices in Washington, DC; San Diego, CA; Anchorage, AK; and Albuquerque, NM. We are seeking a full-time Office Administrative/Billing Specialist

Our national law firm is looking for a full-time Administrative/Billing Assistant for our

Anchorage, Alaska office. The ideal candidate has a minimum of 5 years prior administrative

experience, including law firm billing, is detail-oriented, possesses excellent written and verbal

communication skills, and thrives in a fast-paced environment while managing competing

deadlines.

Job Responsibilities

• Works with Washington D.C. Accounting Manager to manage and process client billing,

complete client proformas and send monthly invoices.

• Works with Washington, D.C. Accounting Manager and Firm Director of Administration

to coordinate and run monthly financial reports.

• Shares office tasks to include greeting visitors, answering phones, distributing mail,

managing office calendars, processing FedEx, processing postage, maintaining/stocking

copiers, and related office equipment.

• Supports the Firm’s administrative and legal team with strong organizational and

leadership skills.

• Exhibits professional and courteous communication via phone, e-mail, and mail.

• Inventories and monitors office and pantry supplies, places and orders, reconciles

delivery tickets, and invoices, and maintains, updates, and communicates with related

vendors.

• Responsible for office upkeep and monthly checks of emergency related equipment to

include AED’s, fire extinguishers, and first aid kits.

• Firm liaison with building management for maintenance, cleaning and repair issues,

overtime HVAC requests, building visitor entry, and managing key access to the office.

• Handles monthly parking and other office logistics.

• Books attorney travel and prepare attorney travel vouchers, monthly expense

reimbursements, and firm credit card reconciliations.

Hours

Monday through Friday – 8:00 am – 5:00 pm with 1 hour lunch, or other mutually

agreed upon 8 hour per day schedule

Skills and Qualifications

Administrative Writing Skills (writing sample required)

Proficiency with full Microsoft 365 Suite (Word, Excel, Outlook, PowerPoint)

Adobe Proficiency

Experience with Time Keeping Software

Experience with Document Management Applications

Organization Skills

Ability to lift up to 25 pounds.

Excellent written and oral communication Skills

Minimum Education and Experience

College Degree Preferred

Minimum 5 years of Administrative and/or Law Firm Experience

Pay: $55,000.00 - $70,000.00 per year plus excellent benefits

To apply: please send cover letter and resume to Jennifer Anduha at ***email_hidden***