Project Coordinator

Note: This job will be posted through 11:59 PM of the day prior to the end date listed.

Current Washington County Employees: Please apply through the employee portal to be considered for this opportunity.

Job Type

Regular

Pay Range

$84,003.36 - $102,061.08 Salary

Department

Health and Human Services

FLSA Exemption Status

Exempt

About The Opportunity

Washington County is hiring two Project Coordinators who will support and organize projects.

The first position will support projects within the Behavioral Health Division in the Department of Health and Human Services (HHS). This role will assist the division with activities such as disaster preparedness, developing and organizing a training program for staff, creating community outreach plans and supporting the implementation of large projects such as developing an onsite pharmacy.

The second position will support early planning and evaluation activities for two large capital projects, an expansion of the existing Jail and Community Corrections Center and replacement of the current courthouse.

Both positions will report to the Special Projects Supervisor within HHS, though work activities may cross many areas within the county. For large capital projects, these positions will work under the assigned project managers, providing critical project organizational capacity including assisting time management, facilitating communication across team members, tracking and documenting key decisions and deliverables, and ensuring follow-up actions are completed. Although these positions primarily work under the direction of project managers, they may lead specific areas of work such as emergency planning or community outreach and engagement.

Key Tasks May Include, But Are Not Limited To

• Coordinates, oversees, and monitors assigned program areas to assure compliance with statutes, guidelines, budget parameters, and funding requirements.
• Provides oversight and coordination of tasks within assigned specialty areas. This may include facilitation of ongoing meetings, updating existing plans and resources, and coordinating activities such as trainings, drills, and focus groups.
• Analyzes and evaluates assigned program areas to include research, data collection, and review; analyzes program needs, provides recommendations for budget requests, and presents information to staff and the public.
• Assists developing project plans in collaboration with project managers. Ensures project plans are aligned with the goals of division managers, program managers and other county leadership.
• Negotiates and monitors contracts with agencies to provide services; defines budgetary parameters, the scope of work, deliverables, and schedules; evaluates agency eligibility; monitors compliance with contract agreements; and reviews contract expenditures and approves payments.
• Prepares and disseminates written communications about assigned projects.
• Works with contractors, community members and staff to identify technical assistance and training needs of staff and community service providers; arranges for and provides training as indicated within assigned specialty areas.
• Solicits input from stakeholders, community partners and county staff. Organizes and compiles information, shares with project leads.
• Oversees grant activities including implementation of grant-funded services and completes data reports as mandated by grants.
• Assists in creating a positive and supportive work environment; enforces a safe workplace; establishes a culture of teamwork and communication; creates a workplace that promotes the organizational values of workplace diversity, equity, and inclusion; and actively promotes an environment respectful of living and working in a multicultural society.

Work Schedule: Maybe eligible for a hybrid work schedule.

Ideal Knowledge, Skills, And Abilities (KSAs)

• Comprehensive understanding of effective project coordination and organization and has demonstrated the ability to coordinate the implementation of new programs or services.
• Experience in convening project partners to solicit input, build consensus and ensure shared understanding.
• Strong skills in meeting facilitation including agenda development, documenting outcomes and ensuring completion of deliverables.
• Ability to effectively plan, assign, and support the work of others required to meet project goals, including supporting those in positions of authority or leadership.
• Ability to self-initiate activities to accomplish project tasks and effectively work with individuals from various cultures and backgrounds.
• Skills to work collaboratively with individuals who may have diverging opinions and viewpoints.
• Skills to organize project implementation plans for a broad variety of areas including subjects for which they may have little knowledge.
• Ability to communicate and express ideas effectively both orally and in writing.
• Ability to exercise keen time management skills, balance multiple priorities, and consistently meet timelines and due dates.

To review the complete classification, including the full list of required knowledge, skills, and abilities (KSAs) associated with this position, use this link: Program Coordinator

Minimum And Special Qualifications

Education and Experience:

• An Associate's Degree in a Health, Social Service, Business, or related field; AND three (3) years of work experience in program administration, development, evaluation, and/or contract administration. OR
• Five (5) years of experience in program administration, development, evaluation, and/or contract administration.

Additional Requirements

• Successful clearance of a background check post offer.

Selection Process

You can review our standard selection process here.

Our Commitment To You

Washington County is an equal opportunity employer committed to using a merit-based system in which recruiting, selecting, and advancing employees is based on knowledge, skills, and abilities. Our organization embraces innovation, collaboration, and work-life harmony. We promote employee development and offer an award-winning benefits and wellness program as well as an opportunity to serve and support our vibrant community .

Veterans' Preference

If you are a Veteran and would like to be considered for Veterans' preference for this recruitment, please review the instructions using this link: Veterans' Preference Points.

Accommodation Under The Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance please contact Human Resources 503-846-8606, or email: ***email_hidden*** at least 48 hours before any step in the recruitment and selection process for which you feel you need accommodation.

Status Of Your Application

You will be advised by email of your status at each step in the application process, from initial application to final employment disposition. Please note that Washington County communicates with all candidates via email.

Questions?

Recruiter

Yeji Seo

Email Address

[email protected]