Business and Office Assistant

Reporting To: Executive Director

SUMMARY: If you are interested in making a difference in your life by helping others, come join us for a job with purpose! Since 1983, Hospitality Homes (www.hosp.org) has provided free and short-term medical housing in volunteer host homes and donated apartments for families traveling to Boston for medical care. The Business and Office Assistant is a key, multifaceted and newly created role at the heart of our mission and is a rewarding and exciting position with a great team. We are seeking a highly organized and effective Business and Office Assistant to support the daily activities of our nonprofit and ultimately to be a flexible resource to our Executive Director and team. The Business and Office Assistant will need to help the organization run smoothly, and work proactively as a cooperative and supportive team member in a diverse setting. This position requires excellent organizational and communication skills, attention to detail, and the ability to work collaboratively with a team. This is an entry-level role with room over time to grow into other opportunities. This is a full-time, salaried position with excellent benefits, including paid time off, health insurance and a matching 401k program. Office hours are typically Monday through Friday, 9:00am to 5:00pm. Occasional night and weekend hours are required for evening meetings, weekend events, and occasional after-hours support. The office is located near St. Mary’s Street in Brookline. A valid driver’s license is required.

Key elements of the role include

• Works closely with the Executive Director to establish and initiate efficient organizational systems for managing correspondences and community partnerships.
• Improves workflow for office by simplifying and streamlining day-to-day operations.
• Maintains organized files and office supplies to ensure the smooth functioning of the office space.
• Provides administrative support to the Executive Director and other staff members as needed.
• Assists with the upkeep of the office, including stocking and ordering supplies as needed and overseeing the care of equipment including the copier and telephones.
• Assists with apartment management logistics including inspections.

• Support for the mission and vision of Hospitality Homes
• Strong attention to detail, highly organized, self-motivated
• Understanding of how to enable the smooth running of an office
• Proficiency in Google Suite and Microsoft Office Suite
• Self-motivated and able to work independently
• Willingness to learn and take on new tasks as needed
• Ability to work both independently and as an integrated team member
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Stellar work ethic
• Sense of humor a plus

Preferred Qualifications

• Experience and knowledge of nonprofit sector
• 6-18 months of experience in a professional office setting
• College degree
• Familiarity with bookkeeping principles and comfort learning a variety of software packages that support the business
• Access to a car

Salary Range: $40,000-$50,000 per year

TO APPLY: Please send your resume AND cover letter to ***email_hidden*** with the subject line "Business and Office Assistant Application". A cover letter is required for your application to be considered.