Talent Acquisition Program Coordinator

About the Position

We’re seeking a Program Coordinator to support our Talent Acquisition team. The primary focus of this role is to serve as a point of contact for internal and external stakeholders, which includes answering questions for candidates and staff; keeping our applicant tracking systems up to date; managing calendars and scheduling across multiple teams, locations and time zones; maintaining data integrity and document versioning on the Talent Acquisition SharePoint site; preparing candidates submittal packages; and navigating different processes, tools, and technologies. The role will help plan and coordinate various programs like our internship program, career webinars, and social media / recruiting activities. Additionally, the role will help identify process improvements and enhance the ‘candidate experience’ while supporting the Talent Acquisition team.

This role is designed to provide foundational experience across recruiting operations, candidate engagement, systems administration, and program coordination, with opportunities for growth into a Talent Acquisition Specialist role if desired. This is a full-time, fully remote position, working Pacific time zone business hours. The position will need to support operations in all US time zones as needed.

Responsibilities  may include, but are not limited to, the following:

• Provide day-to-day administrative and coordination support for Talent Acquisition (TA) activities.
• Coordinate recruitment activities throughout the hiring process, partnering with TA, hiring managers, candidates, and other stakeholders to ensure a smooth and efficient experience.
• Serve as a point of contact for recruiting-related questions and issues, coordinating with appropriate team members to ensure timely and professional resolution.
• Calendar management for the TA team, including scheduling/re-scheduling TA, hiring manager, subject matter expert, panel, and client interviews. This involves working with executive assistants, team members, leadership, clients, and coordinating across multiple time zones. May coordinate travel where necessary.
• Create, modify, and maintain TA materials, including candidate submittal packages, resumes, job descriptions, checklists, presentations, and internal and external communications. Review materials for accuracy, completeness, consistency, formatting, and adherence to established standards.
• Enter and maintain documentation and data integrity in all recruiting tools and systems.
• Facilitate candidate outreach and TA marketing activities, including initial candidate contact, social media posts, recruiting branding activities, etc.
• Prepare summaries, reports, outlines, checklists, communications, and other support materials while ensuring appropriate reviews for accuracy, confidentiality, and approval.
• Support continuous improvement by identifying repetitive tasks, researching solutions, and helping document simple, repeatable processes.

Attributes

• Excellent written and verbal communication and interpersonal skills with a collaborative mindset that fosters teamwork, trust, and positive relationships.
• Impeccable attention to detail with the ability to manage multiple tasks and deadlines.
• Strong organizational and time management skills with the ability to prioritize competing requests and consistently follow through on commitments.
• Strong technology aptitude with the ability to quickly learn and effectively use new software systems, platforms, and business applications.
• Ability to handle confidential client, pricing, employee, and company information with discretion and professionalism.
• Natural curiosity, strong problem-solving skills, and a passion for continuous improvement.

Minimum Qualifications

• High school diploma or GED.
• 2+ years of professional experience in recruiting coordination, program coordination, administrative support, operations, customer service, or a related field.
• Basic understanding of recruitment and hiring processes or the ability to quickly learn recruitment workflows, candidate communications, and interview coordination processes.
• Experience working within technology platforms used to track, organize, and manage candidate, customer, employee, or stakeholder information. Experience with Greenhouse, HubSpot, or similar systems preferred.
• Proficiency with Microsoft 365 (e.g., Outlook, Word, Excel, Teams, PowerPoint, and SharePoint).
• Ability to work regular business hours in the Pacific time zone with the flexibility to support other time zones as needed.

Preferred Qualifications

• Associate’s degree in business administration, technical communication, marketing, communications, professional writing, or related field.
• Demonstrated interest in talent acquisition, recruiting, or people-focused work with a desire to grow into a Talent Acquisition Specialist career.
• Experience using AI productivity tools (e.g., Microsoft Copilot, Claude, or similar) to improve productivity while validating AI-generated content for accuracy prior to use.
• Familiarity with Microsoft Power BI, Power Automate, Power Query, or other tools for creating dashboards and automating tasks.

Compensation Details

Expected Salary: $45k-$55k/year ($21-$26/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidate’s level of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.

Just LOOK at the Benefits We Offer!

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus

Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS

If you wish to be considered for a position where there is not an active job posted, please search for our 'General Application' and apply.

Luster is committed to creating an inclusive work environment with a diverse workforce. All qualified applicants will receive consideration for employment without regard to criminal history, race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. This employer participates in E-Verify. The employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS) with information from each new employee's I-9 to confirm work authorization.

All positions may be subject to a background check and drug test once a conditional offer of employment is made for any convictions directly related to its duties and responsibilities, in accordance with all applicable local, state, and/or federal regulations.

This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position.

Luster does not accept unsolicited resumes from any third-party. In the absence of a signed agreement, Luster will not consider or agree to payment of any kind. Any unsolicited resumes presented to Luster personnel, including those submitted to Luster hiring managers, are deemed to be the property of Luster.

Please email ***email_hidden*** for accommodations necessary to complete the application process.